Join a Teams Meeting Join a Teams meeting from the app Select your Calendar and locate the meeting. From the Teams meeting invite, select Join. I have two iMac users who are working from home. They can join a Teams meeting (and I verified they are joining with their Office 365 account and not as a guest). They can share their screens and perform all other meetings functions, but they can't record. It's not just grayed out. Enter, Meeter; an app that can be used by macOS users to manage your calls and scheduled meetings from different services, so that you can access them all on a single list. In the following post, we will explain what the Meeter app can do and how you can use to join meetings on Google Meet, Zoom, Microsoft Teams, and other services with ease.

Wouldn’t it be nice if you could customize meeting invitations sent by Microsoft Teams?

Standard meeting invite

When you send an invite to people you normally get an email with the following meeting details:

Is it possible to customize meeting invitations?

These invites do look a bit boring don’t they?

Customize meeting invitations

I wrote about the many policies that can be set in the Teams Admin Center a while back. Today I’m looking at one of the settings.

When you visit the Microsoft Teams Admin center you will find the meeting settings screen. In the meetings settings screen there is a section email invitations.

There are 4 things that you can customize:

• A logo URL
• A legal URL
• A help URL
• Footer

Ok, it would have been nice to be able to specify just some HTML so that you can fully customize meeting invitations so that the experience the users get is exactly how you want it. But this is a good start.

For the logo, legal and help URL you will need a site that can hold this information. I my example I’m using my SharePains site to host the logo and I’m referring to URLs of pages on my blog.

So I added the link and I used the logo of the HybrIT Services to make the invitations include a logo.

For the Legal URL and the Help Url I picked a url. Nothing exciting here.

For the Footer I added some footer text. This gives you the option to create any content in your invites.

On my development site I changed the above setting and then I sent myself an invite to a meeting and the invite looked like this:

Nothing changed!

That’s no good! What should I do?

So I waited a but and after 30 minutes still nothing had changed. While the settings were definitely correct.

Then I tried to send out an invite one day later and the invite looked as expected!

My company logo is now visible and the footer text has appeared just below the logo. Then the two links that I supplied are available in my invitations as well.

Unfortunately I don’t have any control over the order or place where the different elements appear. You could see this as limiting the experience, however this also gives Microsoft the control to add new things to this footer.

The invites could for example include dial in numbers for people who do not have access to Teams or people who want to use their desk phone (do these still exist) to join a meeting.

It can take about an hour for the the invites to change according to the Microsoft documentation. Sometimes it is important to remain patient. When you customize meeting invitations in Microsoft Teams this is no different.

How To Join A Microsoft Teams Meeting As A Guest Without An Account On PC Or Your Phone

Microsoft Teams is the successor for Microsoft’s O365 application Skype for business. But skype for business is retiring at the end of July, and organizations and users that use Skype for business will have no other choice but to use Teams. All the existing Skype for business users will be moved to teams and use it for all the catch-up meetings, private chat, or external online interviews.

Microsoft Teams have a learning curve of its for sure, even though if you are coming from Skype for Business. The interface is no way similar; the functionalities might be the same, but Teams can do so much that Skype for Business could not do.

At the time I am writing this, there is a pandemic going on right now. Covid-19 has forced lots of companies to go completely remote. This means all the activities that required you to be in person are to be done online.

At the time I am writing this, there is a pandemic going on right now. Covid-19 has forced lots of companies to go completely remote. This means all the activities that required you to be in person are to be done online.

Now if you are someone that has never used teams before and does not have a Microsoft Teams account and needs to join a meeting or attend a Microsoft Teams meeting, this guide is for you.

How Do I Join Microsoft Teams Meeting On Mac

How To Join a Teams Meeting As A Guest: From a PC Browser

To join a Microsoft teams meeting you will only need the following.

• An invitation to the meeting or the link to the meeting
• Decent internet connection
• A device with camera and microphone enabled (this is only if you need to talk to other person and they need to see you, if not you can still join the meeting as long as you have an internet connection)
• If you are trying to join the meeting from a phone, you will need to download the Microsoft Teams app, but you do not have to have a Microsoft Teams account, and you can join the meeting as a Guest

If you do not want to download and install the Microsoft Teams app on your phone, you should join the meeting from your computer browser instead.

To join a Meeting from a browser without signing in or downloading the Microsoft Teams App, I suggest you should have one of the following mentioned browsers.

• Google Chrome
• Mozilla Firefox
• New Microsoft Edge (Based on chromium)

The main reason you need to have these browsers is that they have the best compatibility for your computer/laptop’s webcam, microphone, and speaker.

1) Open the email with the Microsoft Teams meeting invitation

2) Click on the link the says “ Click here to join the meeting.”

3) This takes you to the Microsoft teams meeting as you see in the screenshot below

4) Click on “Join on the web instead.”

5) It will ask you to allow “teams.microsoft.com” to

:- Use your microphone

:- Use your camera

6) Click on “Allow” and let it update

7) After it’s loaded, you will see a screen where you can enter your Name, Enable or disable your microphone and camera.

8) Once you are all set to join the meeting, click “Join now.”

Finally, you should be connected and be able to get into the meeting

How To Join A Microsoft Teams Meeting As A Guest: From a Mobile Without Signing In

If you want to join a Microsoft Teams meeting without signing in from a mobile phone, you still need to download Microsoft teams application

If you use an android phone

• Go to the play store and search for “Microsoft Teams”
• Tap on install to download the Microsoft Teams app for android

If you use an iPhone

• Go to the app store and search for “Microsoft Teams”
• Tap on “Get” to download Microsoft Teams app for iPhone
• Once you have Microsoft Teams app downloaded and installed on your phone, we are ready to join Microsoft teams without an account as a guest

Joining Microsoft Teams From your Phone As A Guest Without Signing In

1) Open the email with your Teams meeting invitation

2) Tap on the “ Click here to join the meeting.”

3) This will take you the Microsoft Teams app we installed it previously. If you did not install it before joining the meeting, you are asked to download the Teams app once you open the link in your Teams meetings invitation email.

4) Tap on “Join as a guest.”

5) Enter the name you would like to join the meeting as and tap on “Join as a guest.”

6) If it asks you for permission to record the audio allow it

7) Now you should be in the meeting you are trying to join the meeting

Troubleshooting

There are some common issues that you might run into when you are joining as a guest from the browser or the mobile app.

I’ve tried to mention couple of them that I think might help you. If you have other issues please let me know in the comment below and I will try to resolve them for you.

Mistakely Blocked Teams Access To Camera and Microphone

If you mistakely blocked the Teams notification to allow access to your laptop’s microphone and camera, you can easily allow or reset it’s permissions

Click on the top right corner next to the URL

You can click on “Always allow”. This allows Teams to use both your camera and the microphone

Alternatively, you can enable one of the either that you would prefer

Cannot Enable Video When Joining As A Guest From Microsoft Teams App

This is a known issue and only happens for some users. You should be able to share you camera once you are in the meeting. If you are trying to join the meeting before it is starting, you will not be able to enable the camera.

The meeting organizer will have to change the status for your account to “attendee” and you will have to rejoin the meeting as a guest from the link. You will be able to share your camera’s video now.

Other Microsoft Teams Articles

Can I Join Microsoft Teams Meeting On Macbook